Conflict of Interest Policy (COI)
The aim of the Pulse Medic (PM) is to ensure that learners are accurately and securely certificated. The exe is committed to ensuring those individuals engaged with the PM do so confidentially, honestly, fairly and with integrity, objectivity, due skill, care and diligence. This includes its staff and trainees’
Policy aim and purpose
This policy has been established to safeguard the integrity and credibility of PM AB services and functions. In addition, it aims to promote public confidence in the objectivity and impartiality of activities. This policy will:
- Draw attention to potential conflict of interest(COI) situations
- Establish clear standards for dealing with COI
- Reduce the possibility of COI in relation to PM AB
- Provide the means to identify and resolve COI.
This policy has been designed as a general policy and reference point. This policy applies to all Pulse Medic staff and other individuals that interact or potentially interact with the awarding organization.
The Ofqual General Conditions of Recognition which apply to this policy are:A4.1, A4.2, A4.3, A4.5, A4.7
Definition of conflict of interest
A COI is a situation in which an individual, in a position of trust, has direct or indirect, professional or personal interests or loyalties. This includes financial interest, however those interests that are not financial are just as important. Friendship, membership of an association, society, trusteeship and many other kinds of relationships can sometimes influence judgments and give an impression that personal motives are involved. Therefore, such competing interests could make it difficult for individuals to fulfil their duties as it may:
- Impair objectivity, or
- Create an unfair advantage for any person or organisation, or
- Place the organisation credibility at risk.
Identification and management of conflicts of interest
All individuals are entitled to manage their own affairs in privacy, however when those affairs give rise to actual or potential detriment to the ASA AB and its awarding function, attention should be drawn to it.
Any individual who considers there may be an actual, potential or perceived COI must subscribe to the Conflict of Interest Register by completing a Conflict of Interest Declaration, monitored by the PM PM Responsible Officer (RO), declaring any interest, whether direct or indirect, which may have or is expected to have an impact upon activities. Examples include. Where someone:
Is likely to make a financial gain or avoid a financial loss
Has an interest in the outcome of a service provided
Is employed by the same business as a customer
The COI must be declared, where possible, prior to engaging with any ASA AB activity. If a COI is not known prior to engaging with any PM, or activity then the person who may have the COI must withdraw for the activity and seek clarification from the PM Director by completing the declaration. If the COI is as a result of a change of circumstances, this will need to be recorded on a Change of Circumstances form.
The PM PM will review all declarations and inform those involved of the decision in a timely manner.
Confidentiality must be assured at all times. Therefore those involved must not
- Divulge any confidential information acquired to any person not authorized by the PM, Awarding Body (AB)
- Use any confidential information in any personal undertaking.
Monitoring and review
This policy and its procedures will be reviewed annually, to ensure that it remains fit for purpose and reflects the types of conflicts and interests that may arise, and how those conflicts and interests are managed. Upon written request, the PM AB will provide a copy of this policy to all reasonable parties.